[Important] Class Operations in the Event of Natural Disasters

The information regarding class operations during natural disasters, which was announced on June 26, has been partially revised.

1.Criteria for Campus Access Restrictions

In Fuchu Campus, campus access restrictions will be implemented and in-person classes and other educational activities will not be conducted if any of the following conditions are met:

In Koganei Campus, campus access restrictions will be implemented and in-person classes and other educational activities will not be conducted if any of the following conditions are met:

* "Service suspension" refers to any suspension of train services, even if only a portion of the section specified above is affected.

* "Classes and other educational activities" refers to classes and regular examinations. (The same definition applies hereinafter.)

2. Decision Times and Measures

　The University will determine whether to implement campus access restrictions based on the criteria set forth in "1. Criteria for Campus Access Restrictions" at the decision times specified below.

　Warnings may be issued due to temporary heavy rainfall or similar weather conditions. However, if the University determines that there is no significant impact on safety or on the conduct of classes and other educational activities, campus access restrictions may not be implemented .

　 If campus access restrictions are implemented, the University will issue an official notice . No notice will be issued if classes and other educational activities are conducted as scheduled.

3. To access the related information

  If campus access restrictions are implemented, notifications will be posted on the Information on Campus Access Restrictions webpage and on the SIRIUS bulletin board.

  When a notification is issued, the "Lecture Cancellation by disaster" i ndicator located next to the University logo at the top of the University website will turn red .

 Although the University will review the situation at each decision point and issue notifications as promptly as possible, notifications may be delayed depending on circumstances.

 When natural disasters are forecast or anticipated, please regularly check the University website while referring to weather warnings and advisories issued by the Japan Meteorological Agency.

 In addition, instructors may provide updates through the LMS regarding changes to class delivery methods. Please check the LMS regularly as well.

4. Class Operations under Campus Access Restrictions

In-Person and Remote Classes

• In-person classes and other educational activities will not be conducted .
• Remote classes will, in principle, be conducted as scheduled.
• Classes that are normally conducted in person may be switched to a remote format.
• Please follow instructions provided by the course instructor via the LMS or other official  communication channels regarding how classes and other educational activities will be conducted during natural disasters, including whether they will be moved online.
• If you are unable to participate in classes or other educational activities, please follow the instructor's directions regarding alternative arrangements.
• For classes and other educational activities offered by partner universities in joint degree programs (including Iwate University, Tokyo University of Foreign Studies, The University of Electro-Communications, and Waseda University) and by the constituent universities of the United Graduate School of Agricultural Science (Ibaraki University and Utsunomiya University), please follow the policies of the respective institutions.

Intensive Courses

• Intensive courses scheduled to begin during periods subject to campus access restrictions will not be conducted in person.
• If an intensive course has already commenced prior to the period in which campus access restrictions take effect, the class may continue at the instructor's discretion, with due consideration for safety. Please follow the instructor's directions.

5. Other Matters (Extracurricular Activities, Laboratory Activities, and Use of Campus Facilities)

• When campus access restrictions are implemented, all extracurricular activities will, in principle, be suspended.
• When campus access restrictions are implemented, the use of campus facilities will also, in principle, not be permitted. Students are therefore requested to refrain from coming to campus.
•   Laboratory activities during periods subject to campus access restrictions are, in principle, not permitted. However, if activities such as experiments are already in progress prior to the affected periods, or if essential tasks such as caring for living organisms are required, please prioritize safety and act in accordance with your supervisor's instructions after consultation.
• To ensure student safety, classrooms may be made available, as necessary, for students who are already on campus and need to remain at the University.
• For fieldwork, off-campus surveys, practical training, and other activities conducted outside the University, please consult the instructor in charge.
• In addition to the circumstances set forth in Section 1. Criteria for Campus Access Restrictions, the University may implement campus access restrictions whenever it determines that such measures are necessary to ensure the safety of students.
• Even when campus access restrictions are not implemented, students who are unable to attend classes due to unavoidable circumstances arising from a natural disaster, such as the suspension of public transportation along their commuting route, should submit a " Absent Report Due to Special Circumstances." *

 * For procedures for submitting a Absent Report Due to Special Circumstances, students in the Faculties and Graduate Schools of Agriculture and Engineering, as well as BASE and AIS , should follow the flowchart provided in the Guidelines for Students Unable to Attend Classes. Students of the United Graduate School of Agricultural Science should contact the Student Affairs Office.

For Instructors

Remote Class Delivery

• When campus access restrictions are implemented due to a natural disaster or other emergency, remote classes should, in principle, be conducted as scheduled .
• For classes that are normally conducted in person, please switch to remote delivery whenever feasible in order to ensure that the required number of class sessions is maintained .
• Please notify enrolled students via the LMS, course bulletin board, or other appropriate means of communication regarding the handling of in-person classes (including whether classes will be switched to a remote format) no later than two hours before the scheduled start of the class.
• In consideration of factors such as students' learning environments and travel time (for example, when campus access restrictions apply only to certain class periods and students are required to travel for subsequent in-person classes), please provide appropriate alternative arrangements for students who are unable to attend remote classes, such as making recorded lectures available on demand.
• Please include in your syllabus information on how classes will be conducted during natural disasters , including whether classes may be switched to a remote format.

Registering Class Cancellations in SIRIUS

• When campus access restrictions are implemented, if a class is to be cancelled rather than switched to a remote format, please register the class cancellation through SIRIUS.

https://www.tuat.ac.jp/campuslife_career/sirius/aais/instructor/

Confirming Information on Campus Access Restrictions.

• When campus access restrictions are implemented, a notice will be posted on the Information on Campus Access Restrictions webpage. Once a notice has been posted, the "Class Cancellations by Disasters" indicator located next to the University logo at the top of the University website will turn red.
• Decisions will be made at the times specified in Section 2. Decision Times and Measures, and notices will be issued as promptly as possible. However, notification may be delayed depending on weather conditions and other circumstances.
• Since weather conditions may deteriorate in the area where an instructor resides, instructors may, at their own discretion and as necessary to ensure safety, cancel a class or switch an in-person class to a remote format without waiting for an official university notification.