【Graduate School of Agriculture and United Graduate School of Agricultural Science】Procedures for Accepting Graduate Students

This page provides information on the procedures, required documents, and contact offices for accepting international graduate students at Graduate School of Agriculture and United Graduate School of Agricultural Science.

*The application period for university accommodation varies depending on each accommodation.

STEP 1. Application for Security Export Control (Acceptance of Foreign Nationals)

We ask that any faculty member who will accept foreign nationals submit a security export control application via Google Form (on-campus only).
After applying, Security and Export Control Office will contact you about conducting a hearing.

■Click here for an overview of security control management (on-campus only)

Currently, this applies to students primarily engaged in research activities at graduate schools. If there is a possibility that university's technology may be transferred overseas by the student, please submit the Security Export Control Application Form. The application will be reviewed by the Security and Export Control Office. 

Although there is no specific application deadline set by Graduate School of Agriculture and United Graduate School of Agricultural Science, we recommend completing the confirmation process before making any informal commitment to accept the student, as the review may result in a rejection of the acceptance. 

The review process takes approximately two weeks from the time of application.

STEP 2. Students apply to and take the entrance examination for Tokyo University of Agriculture and Technology

Once the admission decision is approved, the Admissions Section of Fuchu Student Support Office will inform students' TUAT supervisors (academic advising faculty member) about the admission notification and the Certificate of Eligibility for the status of residence.

STEP 3. Application for Certificate of Eligibility

3-1.Request for Issuance of Institutional Documents for COE Application

Students' TUAT supervisors prepare the application form for the issuance of the "Certificate of Eligibility Application Form (For organization part 1and 2)" and submit it to the Admissions Section of Fuchu Student Support Office. After preparation, it will be sent to the TUAT supervisor.

＊This section provides information for students who are newly arriving in Japan.

＊For students who have already arrived in Japan:

・If they have already obtained the required status of residence by the time of enrollment, they do not need to obtain a new status of residence or visa. Therefore, STEP 3 and STEP 4 are not necessary.

・Depending on the current status of residence, it may be necessary to  extend the period or change the status.​

・If students entered Japan on a short-term stay visa, changing the status of residence within Japan is generally not permitted unless there are special circumstances. In such cases, students must return to their home country and apply for a student visa. Obtaining a Certificate of Eligibility is required to acquire a student visa.

3-2.Submission of COE application documents to the Immigration Bureau on behalf of the applicant (can be outsourced)

Students' TAUT supervisors submit the following documents tothe Tachikawa Branch Office of the Tokyo Regal Immigration Services Bureau.

It takes approximately 1 to 3 months from application to issuance.
（Residency examination processing period）

Please note that the Certificate of Eligibility is valid for 3 months from the date of issuance. If students do not enter Japan within 3 months after obtaining the certificate, it will become invalid.

■If you would like to receive the Certificate of Eligibility by email, you must complete user registration in advance.
For more details, click here.【Immigration Services Agency】 Regarding electronic certificate of eligibility

■If outsourcing to the legal administrative services corporation IMS (paid service)■
Preparation of the application form, collection of required documents from international students, and proxy submission to the Regal Immigration Services Bureau can be outsourced.
For details, click here（on-campus only）

3-3.Send the obtained Certificate of Eligibility to students

■If received via postal mail from the Regal Immigration Services Bureau:
Please send a double-sided PDF copy of the Certificate of Eligibility by email, or send the original document to researchers by international mail.

■If received by email from the Regal Immigration Services Bureau:
Please forward the email to students. If received by email, students can apply for the visa by presenting the email at the visa application counter.

STEP 4. Students apply for student visas at the Japanese embassy or consulate in their place of residence

After receiving the Certificate of Eligibility from TUAT supervisors, students should apply for a student visa at the Japanese embassy or consulate in their place of residence.

Application documents page (Japanese, English）
【Ministry of Foreign Affairs of Japan】List of Japanese Embassies and Consulates (Japanese, English）

STEP 5. Application for University Accommodation (if necessary)

Move-in is only available in April or October.
The application period varies depending on the dormitory, so please be sure to check the website before applying.

For details, click here

＊Booking is not available.

＊Since the number of rooms is limited, if you are unable to secure a room, you will need to arrange for a private apartment or other accommodation.

(Reference) Information on Off-Campus Student Dormitories and Accommodations

STEP 6. Tutor Application (if necessary)

Those who plan to be enrolled at our university for more than 3 months and are foreign students issued a residence card are eligible to use this service.
The applicable period and hours are, in principle, as follows:

・Degree-seeking undergraduate international students: 1 year after enrollment (80 hours of support provided)

・Degree-seeking graduate international students: first 6 months after arrival in Japan (20 hours of support provided)

・Japanese Government (MEXT) Scholarship research students: first 6 months after arrival in Japan (20 hours of support provided)

・International students with a residence card and enrollment over 3 months: first month after arrival in Japan (15 hours of support provided)

For details, click here