For Students Planning to Travel Abroad

This page provides guidance for Tokyo University of Agriculture and Technology (TUAT) students planning to travel abroad, including pre-departure procedures, emergency response flowcharts, and precautions for bringing technical equipment or materials related to TUAT's education and research overseas.

Procedures

Required Documents Before Departure

TUAT students must submit the following documents to their department’s designated office before traveling abroad:

• Tokyo University of Agriculture and Technology "Application for Study Abroad or Notification of Overseas Travel (Word: 23KB)
• Tokyo University of Agriculture and Technology Overseas Travel Pledge Form Japanese Version (PDF: 640.3KB) / English Version (PDF: 54.9KB)

Please contact the student support office at your campus for the "Application for Study Abroad" or "Notification of Overseas Travel" forms.

Enrollment in Overseas Travel Insurance

All students are required to enroll in overseas travel insurance to prepare for unexpected incidents.
Students participating in overseas academic or research activities as part of TUAT's educational programs must enroll in the “Futai Kaigaku” (Gakkensai-accompanied overseas travel insurance).
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Department-Specific Instructions 

Faculty of Agriculture Educational Affairs Section Site (on-campus only)
Koganei Student Support Office (on-campus only)
United Graduate School of Agricultural Science Website (Forms (for student use) )

• Contact Points by Department for Study Abroad Procedures

Registration with MOFA ("Tabi-Regi" / “Zairyu Todoke”) – For Japanese Nationals

Regardless of the length of stay, Japanese students must register their name, address abroad, and contact information with the Japanese embassy or consulate in the host country/region using the online system:
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◎For stays less than 3 months → register with “Tabi-Regi”
◎For stays 3 months or more → submit a “Zairyu Todoke” (residence notification)
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Note: Japanese nationals staying for more than 3 months are legally required to submit a Zairyu Todoke under Article 16 of the Passport Act. A “Return Notification” should also be submitted upon returning to Japan.
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Both “Tabi-Regi” and the “Residency Notification” (Zairyu Todoke) can be submitted through the online registration system.
MOFA – For Japanese Nationals Traveling Abroad

Emergency Response Flow

In the event of illness, injury, or an emergency while abroad, please follow the emergency response flowchart.

★Be sure to review the flowchart thoroughly before departure.

[Emergency Response Flow for Overseas Stay (PDF or Link)]

★If medical care or emergency services are needed during your stay, immediately fill out the Google Form below to notify the university:

◆Google Form for contacting the university
　https://forms.gle/SvRS9kxjLZMcyUZMA

Transporting Research Materials, Equipment, or Samples from TUAT

TUAT has a responsibility to prevent the transfer of advanced research-related technologies, equipment, or samples to organizations or countries that may pose a national security risk.
If you plan to take any materials or equipment related to TUAT’s education or research abroad, consult your academic advisor beforehand. Also, be aware that bringing certain items back into Japan may be prohibited or regulated by both Japanese and foreign laws.
Even research samples, devices, or personal souvenirs may contain prohibited items. Please refer to the following resources for guidance:
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[Animal Quarantine – Ministry of Agriculture, Forestry and Fisheries (MAFF)]
[Plant Quarantine – MAFF]
[Customs: Import of Animals and Plants (Quarantine Information)]
[Customs Procedures – Japan Customs]

References
Ministry of Foreign Affairs MOFA 'Overseas Security website '
Japanese Diplomatic Missions Abroad website
Ministry of Foreign Affairs Consular Affairs Bureau Consular Service Center
Ministry of Foreign Affairs website Global Medical Situation
* For information on the danger levels and hazard areas and hazard information of the countries and regions you plan to travel to, please refer to the Ministry of Foreign Affairs' "Overseas Safety website" above.

Contact Points by Faculty for Study Abroad Procedures

Contact us

International Affairs Office
Tel: 042-367-5913
E-mail：kokusai*cc.tuat.ac.jp

When sending an email, please change * to ＠.