Official Document Issuance

Official Document Issuance

Students

 Documents that can be issued  Request method  Number of days until issued  Remarks
Student Certificate Please print this out using the automatic certificate printer.

(Your student ID card, ID number and password are required to have this issued.)

Note: Students at Ibaraki and Utsunomiya Universities should apply at their respective universities.

Same day with the printer

Applications via the office take three days for Japanese documents and around one week for English documents

Note: Additional time is required for mailing in the case of Ibaraki and Utsunomiya Universities

Academic Transcript First semester grades are updated in October and second semester grades in April.
Student Traveler Fare Discount Certificate
Health Certificate Only students who have received medical checkups at university can obtain printouts from the automatic certificate printer.
Provisional Certificate for Completion of Doctoral Course (3rd year student only) Please apply at the United Graduate School of Agricultural Science office.

Three days for Japanese documents
Around one week for English documents
Note: It takes additional time if by mail
   
Other Certificates
Certificate of Japanese Government (MONBUKAGAKUSHO:MEXT) Scholarship Around one week for both English and Japanese documents

Note: It takes additional time if by mail
Documents related to international students’ visa renewal applications Please apply at the respective universities’ offices. Around one week 

 

Graduates

Documents that can be issued Request method Number of days until issued  Remarks
Certificate of Registration

Please apply at the respective universities’ offices.

Requests by mail are also possible.
Please enclose the following three items.

Copy of personal ID issued by official organization
(such as driver’s license or passport)
Self-addressed stamped envelope

Please check the remarks column for information about envelope sizes and stamp costs.

At the United Graduate School of Agricultural Science office:
Three days for Japanese documents and around one week for English documents

Note: It is also possible to apply for and receive certificates at the Ibaraki and Utsunomiya University offices. It takes additional time if by mail

Note: Please be aware of the time needed for mailing when using a self-addressed stamp envelope for a request and reply.
For people who wish to apply by mail and have prepared a self-addressed stamp envelope

Stamps’ costs differ according to envelope sizes and whether you need to have envelopes sealed or not.

If an envelope is unsealed, three or fewer documents can be sent in a 12 × 23.5 cm envelope for ¥82 in stamps.

○If sealing the envelope is necessary:
Please use a 24 × 33.2 cm or 21.6 × 27.7 cm envelope.
Stamp cost: ¥120 up to 50 grams

¥140 up to 100 grams
Note: Please choose according to the amount of certificates to be issued.

○If sealing the envelope is not necessary:
Please use a 12 × 23.5 cm envelope.
Stamp cost:
¥82 up to 25 grams
¥92 up to 50 grams
Certificate of Degree Conferred
Academic Transcript
Certificate for Completion of Doctoral Course
Certificate of Withdrawal with Credit Fulfillment
Certificate of Japanese Government (MONBUKAGAKUSHO:MEXT) Scholarship